- What is the purpose of collection and what are types of personal information?
The personal information you provide is collected for legitimate business purposes, including processing registration or inquiry, allowing you to learn about new events, products or offers, providing you with the best services or booking flights and hotel rooms.
If you register, contact us or request certain information, you may be asked to fill in certain details about you. This data may include (but is not limited to):
- name and surname
- email address
- phone number
- payment (i.e. payment method) and tax information
- transaction details
- credit card details (subject to SSL protocol protection)
We also collect personal information from applications for employment, such as application form, resume, cover letter and interview records.
- How do we collect your personal information?
We will directly collect personal information when you provide it to us. We automatically collect your personal information when you browse the website. We also collect personal information when you use our company related services, fill in any registration or contact form, subscribe to newsletters and email lists etc.
Cookie is placed on your device when you visit our website. If you wish, you can refuse the cookie by checking your browser settings. If you accept, the cookie will be used to provide you with a personalized experience and help to collect website visits statistics. In addition, we also use Google Analytics statistics information, which usually records anonymous information and does not reveal your identity. We also collect general statistical information about the use of our website including (but not limited to) IP address, operating system, browser type, access time and referring website address.
- Who has access to your personal data?
Our company processes your data as the personal data controller. In addition, your personal data may be passed to our subcontractors for the purposes specified above.
Except for the aforementioned entities, external employees and service providers that we use to perform tasks on our behalf, we will not provide or sell your personal information to third parties. However, we may share general personal information (such as position and company name) with professional organizations (our event sponsors and exhibitors) to promote products and services similar to your area of interest.
In addition, part of our package is the list of attendees and we only share personal information, such as name, title, and company email, between registered participants. If you do not agree to share this information with other representatives, please send us a request to firstname.lastname@example.org
In order to protect our legitimate interests, we reserve the following rights: retain, access and disclose any necessary information to comply with the law, defend our legitimate interests in any legal process, or protect the property or safety of our company or employees and customers.
- How long do we process your personal data?
We process your personal data within the necessary time (that is, during the period when we provide services or execute joint agreements), or in accordance with applicable laws (such as the VAT Act, accounting laws). We may also retain your personal data for ten years since the fulfillment of the agreement with the aim to protect the legal rights of our company.
- How do we secure your personal data?
We take precautions to protect your information. When users submit sensitive information (such as credit card numbers) over the Internet, we protect it by using encryption (such as the Secure Socket Layer (SSL) protocol). In our office, access to all users and information is restricted. Only employees who need the information to perform a specific job can access personally identifiable information. Our servers that store personally identifiable information are kept in a secure environment.
- How do we process children’s personal data?
Our website is not suitable for children under 16 years of age. We do not process personal data of children under 16 years of age. If we discover that personal data has been collected from a child under 16, we will delete that personal data immediately. If you believe that a child under 16 has provided us with personal data, please contact us at the email address email@example.com
- What are your rights in relation to the protection of your personal data?
Your rights to our processing of your personal data are as follows:
* the right to access your personal data;
* the right to repair your personal data;
* the right to delete your personal data;
* the right to restrict the processing of your personal data;
* the right to the portability of your personal data;
* if the legality of the processing is based on the consent to the processing of personal data, the right to withdraw the consent to the processing of personal data;
* the right to object to the processing of your personal data;
* the right to file a complaint for the processing of your personal data.
The following is a detailed description of your personal rights so that you can better understand its content. You can claim all rights by contacting us at the email address firstname.lastname@example.org
Right to access your personal data
The content of this right is to be able to ask us at any time to confirm whether or not your personal data is processed, and if so, for what purpose, to what extent, to what extent it is made available, time it will be processed, whether processing of personal data is used for automatic decision-making (including profiling) and, ultimately, whether you have the right to repair, erase, restrict processing or object to it.
Right to repair your personal data
The content of this right is to be able to ask us to correct or supplement your personal data at any time if it is incorrect or incomplete.
Right to delete your personal data
The content of this right is our duty to delete your personal data in the following cases:
* it is no longer needed for collection or processing purposes;
* you have objections to processing on your part and there are no legitimate reasons for processing;
* the processing is unlawful;
* we are legally obliged to delete your personal data.
Right to restrict the processing of your personal data
The content of this right is that if there are any disputed questions about the processing of your personal data, we are obliged to restrict the processing of your personal data. This restriction means that we will mark the personal data you choose and ensure that it will not be processed other than storing this personal data. If any exceptions provided by the law are met, this provision does not apply.
The contentious issues in the foregoing meaning may be, for example, the following facts:
* you deny the accuracy of your personal information;
* processing is unlawful, you refuse to delete personal data, but request to restrict its use;
* the company no longer needs your personal data for processing, but you request such personal data to determine, fulfill or defend legal claims (the right to limit processing thereby protects your interests as our company prohibits its deletion);
* you object to the processing of your personal data.
If the reasons for limiting your personal data processing are no longer met, the company will immediately revoke the processing limitations.
Right to the portability of your personal data
This right means that if you provide us with your personal data, you have the right to request that we forward that data directly to another personal data administrator in a structured, commonly used and machine-readable format, provided that:
* the processing of personal data is carried out in an automated manner in our company;
* processing is based on consent to the processing of personal data or the conclusion or performance of a contract.
Right to withdraw the consent to the processing of personal data
For certain categories of personal data (such as the processing of email addresses by the data subjects for company’s marketing purposes), it is essential that you consent to the processing of personal data for one or more specific purposes. If you are authorized to process selected categories of personal data that do not need to be processed for the purpose of fulfilling contracts, fulfilling the company’s legal duty, protecting the important interests of the company or other natural persons, performing public service task or public authority, or for protecting the company’s legitimate rights, you have the right to withdraw your consent to the processing of your personal data at any time.
If you want to withdraw your consent to the processing of the selected personal data categories that you have explicitly consented to previously, then send an email to email@example.com that you decline your consent to process the selected personal data categories with the personal details you do not want us to continue processing. In order to expedite the processing of your application, we suggest that you enter “Revocation of consent to the processing of personal data” in the subject of the email.
You can also revoke your consent directly through any commercial communication (so-called newsletter) sent to your email address. Revocation of consent is without prejudice to the lawfulness of processing based on consent given prior to the removal. The withdrawal of consent will not affect the processing of personal data processed by the company under other legal names.
Right to object to the processing of your personal data
The content of this right is the possibility of raising your objection against the processing of your personal data, which we continue to process after terminating the service according to the legal title of legitimate interest. The legitimate interest of the company may be, for example, to retain personal data in order to effectively defend the company in the event of a dispute with the customer. For this reason, even after a reasonable period of time after the termination of the service, the company still has the right to retain the customer’s personal data, because the customer’s personal data may enable the company to defend its rights and legal rights in any dispute.
Unless the company demonstrates that the serious legitimate processing reasons exceed your interests or rights, or are used to determine, execute or defend legal claims, the company has no right to continue processing your personal data.
If we process your personal data solely for direct marketing purposes, you have the right to object to such processing of personal data at any time. If you raise an objection, our company will no longer process your personal data for direct marketing purposes.
We will need to change this policy from time to time to ensure that it is consistent with the latest legal requirements and any changes to our privacy management practices. The latest version of this policy is always available on this page.
If you have any questions about this text or processing your personal information, you can always contact the company via email: firstname.lastname@example.org
We value your privacy!